PRIVACY NOTICE FOR TENANTS AND GUARANTORS

 

Name of Rental Business: Spaletting

 

What this notice Is about.

This notice explains what information we collect, when we collect it and how we use it. During the course of our activities, we will process personal data (which may be held on paper, electronically, or otherwise) about you and we recognise the need to treat it in an appropriate and lawful manner. The purpose of this notice is to make you aware of how we handle information.

 

Who are we?

(Insert names and address of landlords), ('I/we' or 'me'/'us) are the ownwers and landlords of the property and take the issue of security and data protection very seriously and strictly adhere to guidelines published in the General Protection Regulation (EU) 2016/679 which is applicable from the 25 May 2018, together with any domestic laws subsequently enacted.

 

(Insert landlord name) is notified as a Data Controller with the Office of the Information Commissioner under registration number: (Insert number). (Insert landlord name) is the Data Protection Officer and Data Controller of any personal data you provide to us.

 

Any questions relating to this notice and our privacy practices should be sent to: (Insert address of landlord).

 

How we collect information from you and what information we collect.

 

We may collect information about you from:

The tenant reservation form for the accommodation

The guarantor application form

A guarantor or tenant referencing company

Banks

Right to rent checks

Warwick District Council e.g. your personal details notified regarding Council Tax liability

Your university or college

Websites, agencies or from online portals such as Sturents, Gumtree or Belvoir

Third parties and local residents

Your joint tenants and guarantors, including contact details

Utility providers e.g. electric and gas, including meter readings

Notifications supplied by your broad band supplier, cable and satellite TV

Rent records of payments due and received

Documents you have recived e.g. EPC, EICR, Fire Risk Assessment and Landlord Gas Safety Record

Details of your repair or any other requests

Records/details of complaints received by you

Your inventory Details discussed and/or noted duing a landlord/contactor visit/inspection.

Breaches of tenancy agreement including complaints about nuisance and third parties like the police

Correspondance with others relating to enforcement e.g. with debt collection agencies or solitors

Your feedback on the tenancy and any other details, such as forwarding addresses, at the end of the tenancy

As necessary, information which is publically available via e.g. search engines such as Google, Facebook and websites. This includes information about you, which you yourself make public.